Part of the Project
(Inside Scope)

Not Part of the Project
(Outside Scope)

Unknown

Analysis, mapping, and documentation of the functionality provided through the existing Student Information System (SIS) including the following core components:

• SIS system(s) used by the Australian Maritime College (AMC) – details to be determined on completion of a high-level systems analysis
• Create Print
• Course and Unit DB (CUD)
• Fees
• Scholarships
• Student Admin SQL Server including the following sub-systems:

• Admission Approval System
• Create Print Archive
• Enquiry Customer Relationship Management (ECRM)
• Enrolment Approval System
• Exam Timetable
• Faculty Record
• Graduation Ceremony Check
• Graduation Year Update
• Lecture Timetable
• Online Admission
• Online Results System
• RHD Candidature Status Reporting
• SQL Server Database

• University Student Record System (USRS)

Analysis, mapping, and documentation of applications outside the identified core group of components.
The following systems/components have been looked at and found to be outside the scope of this project¹:

• Timetable Modeller
• Student Evaluation of Teaching and Learning (SETL)
• Raiser’s Edge

Analysis, mapping, and documentation of the functionality provided by:

• TARA

Analysis, business process mapping, and other documentation of the data flows and interfaces between the existing SIS and other systems/organisations including:

• Alumni (eCommerce)
• ARTS
• Banks/AusPost/Travelex/UniSuper
• CALT LMS Admin
• Career Hub
• Cashier
• Centrelink
• CMSIP
• Computing Access Control

• Tute Allocation

• DEST/DIMA Prism
• DEST/HEIMS
• Earth Science
• Education

• Access Control
• Prac Placement

• ELMS

• EMUT
• LECTOPIA

• Engineering
• Faculties

• Faculty of Business – Advanced Standing DB
• FMIS
• GCCA
• Health Science – clinical placement system
• Info Sys:

• Access Control
• Mail Lists
• Tut Allocation

• Keystone
• Law
• Library (Horizon)
• MIRU Data Warehouse
• Psychology
• QTAC
• RMDB/WARP
• SPMS
• StarRez
• TARA
• TQA
• UTAS Card/CAPS
• WebCT Vista

Analysis, business process mapping, and documentation of the data flows and interfaces between the existing SIS and other systems/organisations not explicitly identified as within scope.
The following system interfaces have been analysed and found to be of no interest to this project¹:

• ArchiBus
• BCMS
• Centaman Sport & Recreation
• Field Operations Management (stand alone)
• HRMS
• Lease Scheme Database
• Payment Compiling System
• Pinnacle
• Pronto
• Radiation Management System (RMS)
• SISfm
• Timetable Modeller
• TRIM
• USSCore

• cusprod
• ussprod

Analysis, business process mapping, and other documentation of the data flows and interfaces between the existing SIS and other systems/ organisations including:

• Babel info.utas.edu.au
• DCMS
• ELC
• Email Server corrina.its.utas. edu.au
• eReserve
• FCMS
• Health Science
• Help Desk (Service Centre)
• Help Desk Stats
• IRIS
• Law
• LDAP Server
• Vehicle Fleet

Analysis, business process mapping, and other documentation of the business processes supporting the existing SIS including the following functional units:

• Admissions
• Alumni
• AMC – Student Services
• Client Services
• Course and unit information
• Enrolments
• Examinations
• Fees
• Graduate Research
• Graduations
• International Services
• Student Data Collection
• Student Evaluation of Teaching & Learning (SETL)
• Student Recruitment and Marketing - Enquiries
• Systems & Web Services
• Student Services – counselling/disability/careers/employment
• Transnational Education (TNE)

Development of end-user documentation.

AMC - AMCSearch

Analysis of business process mapping and other documentation to identify opportunities for process re-engineering.

Where approved, the re-engineering of business processes including the production of end-user and system documentation, and the provision of training.

Development of a Student Services Bus (SSB) to facilitate the interaction between the new SLIMS application and other systems by using web services. ²

Development of appropriately detailed functional specifications that will support the strategic vision articulated in Phase 1 and be used for the procurement process.

The acquisition of a new multi-user Student Lifecycle Information Management & Services application through a formal tender process.  [Only within scope if the decision is made to purchase a system following the evaluation of the Phase 3 Business Case.]

Installation of a SLIMS application (this will be carried out in Phase 3).

Identity Management

Establishing a testing environment to support the SLIMS project. 

Actual setting up and ongoing maintenance of the test environment by the Project Team.
Appointment of a DBA position that will reside in ITR.

Establishing a development environment to support the SLIMS project.

Purchase and setting up the production environment for the SLIMS application (this will be carried out in Phase 3).

Actual setting up and ongoing maintenance of the development environment by the Project Team.
Appointment of a DBA position that will reside in ITR.